Documents Required to register with RSSB

1.      A letter addressed to the Director General applying for affiliation;
2.      An official document showing the organization’s payrolls for the last three consecutive months, (gross and basic salary; the basic salary must represent 70% of the gross salary) fringe benefits and other charges deducted from one’s salary as provided for by the law, such as professional taxes and RSSB contributions (see the format);
3.      Formats filled; for each employee who requests medical insurance; signed by employee and by employer with dependents’ photos and certificates legally recognized (from RSSB agencies);
4.      Trading License for Trading Companies;
5.      Certificate of registration obtained:
a.       From RDB for domestic company registration;
b.      From RRA for tax purposes and copy of PAYE tax declaration;
c.       From MINALOC for the case of NGO’s;
d.      From Rwanda Cooperative Agency (RCA) for the case of cooperatives;
e.       From RBC and accreditation from MOH for medical services;
f.       License from BNR for microfinance activities, saving and credit cooperative operating in Rwanda;
g.      Agreement to open primary & secondary schools from MINEDUC;
h.      License certificate from Media High Council (MHC) for radios and others media activities;
i.        Registration certificate from Directorate General of Immigration and Emigration for International Nongovernmental Organizations.
6.      Legal entity for Associations/Cooperation or temporally certificate from RGB (Rwanda Governance Board) allow to provisionally operate in Rwanda while a Non-governmental Organization processing the application for legal personality;
7.      Number of dependants : spouse and children who are legally recognized (see the format);
8.      To have at least seven employees by organization;
9.      Any institution or company wishing to adhere to RSSB medical insurance is required to take membership for all its employees without any distinction whatsoever;
10.  Where both spouses belong to those employers who are insured by RSSB Medical insurance, each one pays his/her own contribution;
11.  Based on the notification letter granting the affiliation, the employer is required to pay and declare medical contributions not beyond the end of the following month;
In any case, the applicant must wait his request to be granted before doing any contributions remittance. Any anticipated payment of contributions that will be done before being notified will not be refunded.
Format for a list of staff and their dependents
Format for salary structure